Server

• Java 1.6 or better
• JBoss Application server 4.2.x
• GNU/Linux, Unix, Mac Os X, Windows 2000, Windows XP, Windows 2003, Windows Vista
• Repository stored in file system, MySQL, PostgreSQL, Oracle, Microsoft SQL Server, etc. **
• Integration with other software using WebServices

Client

• Web-based client: you can access your document from anywhere
• Fast and enhanced user experience using AJAX
• Works with most popular browsers: Firefox 1.5 or above, IExplorer 5.5 or above, Opera and Safari
• Translated into Arabic, Catalan, Bosnian, Chinese simplified, Chinese traditional, Czech, Dutch, English, Euskera, Farsi, French, Galician, German, Greek, Hungarian, Indonesian, Italian, Japanese, Latvian, Lithuanian, Macedonian, Polish, Portuguese, Portuguese do Brazil, Romanian, Russian, Serbian, Spanish, Swedish, Thai, Turkish and Vietnamese.
• Support for international languages: Russian, Japanese, Chinese
• No client side software install
• Preview of multimedia files
• Default language can be configured
• Web-based admin client
• WebDAV
• Direct scanning ( need some TWAIN scanner connected to computer )
• Drag & drop ( filer or folders ) from desktop
• Supporting iphone and android ( only some features are available in this view ).

Microsoft Office AddIn

• MS Office addin are compatible from version 2000 to version 2007
• MS Outlook Addin
• MS Word Addin
• MS Excel Addin
• MS PowerPoint Addin

Openoffice Office AddOn

• OpenOffice Addon is compatible from version 3.2

Document management

• Mass document upload using ZIP files
• Download folder as ZIP
• Lock / Unlock documents
• Bookmarks administration
• Select user home folder
• Support for document templates
• Personal documents for each user
• User trash where deleted documents are stored
• Document event notification by mail ( when some change is done )
• Send document link by email
• Send document attachment by mail
• Notes on documents and folders.
• Extract document metadata.
• Unique document identifier.
• User document tags.
• Thesaurus tags
• Tag cloud view.
• Classification categories
• Stapling ( documents / folders / mails linking )

Integrated documents preview

• Autocad
• Ms Office family
• OpenOffice Family
• PDF files
• Video & audio files
• Images

OCR

• Unlimited OCR month files.
• Read binary, gray or color image.
• Text extraction, support for english, french, italian, german, spanish and dutch dictionaries.
• Scan and securely store all paper document
• Search for TIFF data embedded by scanners & digital cameras.

Integrated Antivirus

• Scanning uploading documents for virus. ( prevent adding documents with virus in repository ).

Versioning

• Based on check-in / check-out model
• Add comments to document versions
• Access previous document version
• Restore any previous document version
• You can compact the document history and save storage space

Property Groups (metadata)

• You can add custom property groups to the system to improve document metadata
• Several data formats: input, simple list, multiple select list, textarea.
• Internationalization for properties and values
• Ordering metadata widgets.

Security

• Plug-in authentication based on JAAS
• Support for LDAP, Active Directory, Database, etc. ( by configuration file ). By default OpenKM comes with a embeded database.
• Granular acces control list
• Flexible ACL inheritage option
• Security by user or role
• Permissions in documents and folders
• Register detailed user activity
• Support for SSL communications

Dashboard

• User view ( documents check-out, locked downloaded, subscribed, last modified, last uploaded ).
• General view ( documents more ( modified / viewed ) last ( week / month ), last uploaded, last modified ).
• User news ( search agents )
• Workflow view
• Mail view ( new mails and attachments )
• Tag cloud search and browsing.

Powerful search engine

• Search by document content, keywords, modification date, author and document type.
• Automatically index uploaded documents: Text, HTML, RTF, XML, PDF, OpenOffice.org, MS Office, MS Office 2007, JPEG EXIF, MP3 ID3
• Search by synonyms
• Search results ordered by relevance
• Search using Property Groups
• Save queries
• Advanced search using XPath and SQL
• Users news ( push queries )
• Search under hicherical folder structure.
• Can select what search, folders, documents or mails.
• User content tags to locate documents
• Metadata content to locate documents
• Simple and advanced search view
• Sort search results with multiple criteria
• Download or go to taxonomy document ubication in result search view
• Stemming, stopwords support and synonyms support
• What's new push notification service ( based on user saved queries ).

Administration

• Show logged users.
• Unlock / Cancel checkout.
• Raw repository view.
• Advanced search using XPath and SQL.
• View detailed user activity log.
• Import documents / folders from filesystem.
• Export repository to filesystem.
• Workflow administration.
• Jasper reports.
• Importing thesaurus, owl or rdf formats.
• Configuration parameters view.
• User profiles ( can switch on/off OpenKM features by user profiles )
• Control of the user space (user quota) and repository.
• Scheduler tasks.

Mail enhancements

• Email capture from imap server.
• User account configuration.
• Import text, html and attachments files.
• Capture metadata.

Thesaurus enhancements

• Thesaurus documents navigator view.
• Automatic key extraction.
• Training module based on skos thesaurus and training documents.

Workflow enhancements

• Can create complex workflows.
• Review, aproval, validation workflow.
• Support parallel, serial and broadcast workflow types.
• Assign task to user and groups.
• Dashboard option to monitor workflow task, status and process.
• E-mail notification with customizable messages.
• Automatically trigger workflows for specific folders or document type.

General enhancements

• Reporting ( JasperReports )
• Workflow ( JBPM )
• User can change his configuration ( password, mail, mail account ).
• OpenKM mail notification message is configurable.
• Complete user log audit trace ( any operation made with user is logged by OpenKM and stored in database ).
• Undelete with recycle bin.
• Unlimited documents, folders, workflows, document metadata properties, document types, roles, groups and users providing space for ample storage and collaboration.
• Conversion popular documents to pdf.
• Unique url for all documents.
• Microsoft windows desktop integration with webdav.
• TWAIN / SANE compliant scanner integration.
• SOAP web services API.
• Integrated chat service.
• RSS support for user saved searchs.
• User quota.
• Watermark ( text or images ) (*)
• Digital signature (*)
• Messaging (sharing queries / subscriptions / send messages to users ) (*)
• Document generation by wizards ( forms are with files combination to generate new files ) (*)
• Cryptography ( encrypt and decrypt documents ) (*)
• Google contacts synchronization. (*)
• Activity log tab (*)
• Forums (*)

Advanced enhancements

• Mirror OpenKM server configuration.

Planned Features

• Web page crawling.
• Document alias.
• Document discussion tab.
• Personal Computer folders synchronization.
• Abby OCR integration
• Zoho integration
• Wiki extension

* Present in version 5.1

** When repository is configured to store in file system not uses folders/files in regular OS, uses a folder/files jackrabbit.

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